Volunteer Tasks
At the Center
Saturday Helper
- Put pets in cages
- Provide food and water
- Walk dogs
- Play with the kitties
- Keep kennels clean
- Greet adopters and tell them about the animals
- Help clean-up at the end of the day
Must like working with animals, being outside, not mind pet clean-up
Hours at the center are 10-3. Volunteers can sign up for morning, afternoon or both.
Saturday Coordinator
- Answer the phone and log calls
- Check in new pets and get appropriate paperwork done
- Take and upload pictures of new pets to the computer
- Greet adopters and discuss the pets available
- Determine if adopter is qualified (form provided)
- Complete adoption paperwork
- Complete spay/neuter paperwork
- Make decisions regarding adoption qualifications (we have guidelines)
- Send pictures and Saturday update email for web and newspapers
- Update the center’s adoption database
- File records
- Answer questions about our programs
- Accept donations and complete receipts
- Lock-up
This job doesn't require that you do all of these things but it does need someone who doesn't mind making decisions, is good at paperwork, likes to answer the phone and works well with people. The ability to read and answer email, upload pictures to the computer from a digital computer and enter information to a simple database would be most helpful. Note: We have a volunteer who does most of the check-in, paperwork and computer work on Saturday’s but the coordinator has to know how to do these things as well, especially if the volunteer isn't there.
Hours are 9:30 – 3:30
Office Duty – Tuesday and Friday
- Answer the phones
- Log phone calls and make certain that all calls were resolved
- Update the lost and found log, send email to web manager for L&F update
- Post information about Adoptions and Lost & Found on the whiteboard
- Help individuals complete spay/neuter paperwork
- Collect fees for S/N
- File
- Review email and forward to person responsible
- Accept donations and complete receipts
- Lock-up
The most important parts of this job are to answer and resolve phone calls and provide assistance with spay/neuter forms. The ability to send and read email is not required but the information usually sent by email has to be done by phone call instead. We provide a list of the most common types of phone calls received and how to answer them. Hours are 10-1
Fundraisers
Chairperson
Coordinates the event. Most major events have the same major components.
- Find and reserve the location
- Write articles for the papers
- Approve posters
- Schedule volunteers
- Schedule tasks to be completed
- Make sure that volunteers have the necessary tools to carry out their function (ie: for the rummage sale they need scissors, price tags, pens, pencils, tape, paper etc)
- Work the event
- Makes sure the site of the event is returned to its original condition
- Writes follow-up articles for the web and papers or sends information to someone who will
There are many volunteers who have worked at our large fundraisers for the last four years. They know the basics. The chairperson is needed to make sure that everything gets done. You should be organized, able to direct people and work with the public.
Rummage Sale Volunteer
- Deliver posters in advance of the sale
- Help pick-up items at various sites
- Set-up tables
- Unpack boxes, organize and price items.
- Cashier
- Help customers
- Clean-up on the last day
- Shop!!!
Fashion Show Volunteer
- Contact merchants for auction items
- Help take photos of the items
- Advertise the event
Christmas in July
- Park cars
- Make dog treats, pet scarves or other items for the booth on the back street
- Sell items at the booth on the back street
- Help with set-up and clean-up
- Provide information about ACHS programs at the booth
Smaller functions such as Wine Festival, Blessing of the Animals, Fall event at Church of the Frescoes
- Set-up the tent
- Take items to sell and promote ACHS
- Man the booth during the event
- Clean-up and return tent and items to the center
Other
Web and Petfinder Management
- Update the web site and Petfinder with new pets and adoption info
- Add articles and other updates to the web site as needed
This requires good computer skills and experience with MS Word.
Spay/Neuter Clinics
- Schedule clinic with Twin Oaks
- Call individuals with vouchers to schedule their pets
- Once a month take the animals to Twin Oaks for the procedure
- Pick the animals up late in the day and return to owners at the Center
The actual clinic is a monthly (one day) task but also requires a lot of phone work prior to the S/N date. We use the ACHS truck to transport the animals. The tagging of animals and transporting them is a two person job.
Writing thank-you notes for contributions